Meeting Room Policies and Fee Structure

Purpose: 

In keeping with the Library’s mission to offer a welcoming place for community interactions, Fayetteville Free Library meeting rooms are available for use by groups for informational, educational or cultural meetings and programs. Use of the Library meeting rooms does not imply endorsement by the library staff or Trustees of the viewpoint presented.

• Neither the name, telephone number nor the address of the Fayetteville Free Library may be used for the official address or headquarters of an organization.
• Banners, literature, photographs or signage may not be placed anywhere in the Library without the Executive Director's permission.
• Groups must hold their meetings during regular library hours. Permission to use a meeting room after regular hours must be obtained from the Executive Director when reserving the room and will incur additional fees.
• The library reserves the right to decline the usage for any reason and to cancel a reservation with no notice. Groups which support the direct mission of the library will be given highest priority.
• Personal conduct and activities will be subject to the FFL Patron Code of Conduct.
• Prior to the meeting, a representative from the group must agree to and sign a Request to use the Meeting Room form.
• For more information on reserving a room, please call (315) 637-6374 x2.

Room Seating Capacity:

The Fayetteville Free Library has the following spaces available by reservation for group meetings.  

 Community Room A (full)

 200

 Community Room B

 50

 Community Room C

 50

 Tutoring Room #1

 12

 Study Room #2

 8

 Study Room #3

 8

 Reading Room (Director Authorization only)

 200

Available Equipment (fees apply to ALL groups):

Lectern                           No charge

Screen                            No charge

Wireless Internet Access    No charge

Laptop computer             $25/unit

VCR & Monitor                 $20

DVD & Monitor                 $20

Projection equipment        $50

Kitchen facilities                $25

Piano                              $25

Cleaning:

There is a $25 charge if any food or drink are served.

Set Up:

There is a $25 charge if any room set up is required.

Meeting Room Fee Structure:

For non-profit organizations, there is no fee to reserve a room. 

For all groups other than non-profits the hourly rates are as follows:

Small meeting room or partitioned community room (max. capacity 50):

Rate per hour           Time Length

$75                           1-2 hours

$100                          2-6 hours

$300                         whole day rental

Full community room (capacity 200)

Rate per hour           Time Length

$100                           1-2 hours

$150                           2-6 hours

$350                         whole day rental

For More Information or to Reserve a Room:

• Call 637-6374 ext. 2
• Print our Request for Use of Meeting Room form
• Email your request